1. Property
Add the rental property first. Landlords with multiple properties can keep each property’s rooms and rent records separate.
Track monthly rent, payments and pending balances across rental properties.
Track monthly rent, payments and pending dues
KirayaBook is rent management software for Indian landlords, room owners and PG owners who want one connected record of their properties, rooms, tenants and rent. Add each property and room, attach the current tenant, record monthly rent and payments, then review pending balances, rent history and reports without piecing the story together from separate notes.
Rent workflow
How rent management works in KirayaBook
The workflow follows the real rental record from setup to review: property → room → tenant → monthly rent → payment → pending balance → ledger → reports.
2. Room
Create the room or rental unit inside that property and keep its rent and deposit context in the right place.
3. Tenant
Attach the current tenant to the correct room so occupancy, monthly rent and payment history stay connected.
4. Monthly rent
Record the rent charge for the relevant month and tenancy instead of keeping an undated payment note.
5. Payment
Add the payment when rent is received. A payment can represent the full amount or a partial payment.
6. Pending balance
See what remains unpaid after recorded payments, so pending rent is based on the tenant’s actual entries.
7. Ledger
Review rent charges, payments, deposits, refunds and adjustments as a chronological rent history.
8. Reports
Use reports and summaries to review rent collection and pending balances across tenants and properties.
Monthly rent tracking by tenant and room
Keep each month’s rent charge connected to the correct tenant, room and property. When you manage multiple properties, that structure makes it easier to review rent records without mixing one building or tenant with another.
Full, partial and pending rent
Record a full payment or a partial payment against the tenant’s rent ledger. The remaining pending balance stays visible in the same history, giving you a clear record to check before following up.
Deposits, rent history and reports
Keep deposits, refunds and adjustments alongside rent activity. Use the resulting rent history, tenant statements and reports to understand collections and balances for a tenant or property.
Who this rent management app is for
KirayaBook is designed around the day-to-day records of Indian landlords, including individual property owners, room owners and PG owners. It can organise a single rental property or multiple properties without separating rent from the room and tenant it belongs to.
- Indian landlords
- Room owners
- PG owners
- Multiple properties
- Rooms and rental units
- Current tenants
What stays in the rent record
Each tenancy can build a useful history of what was charged, what was received and what remains due. That gives landlords a clearer basis for reminders, tenant discussions and collection reviews.
- Monthly rent tracking
- Full and partial payments
- Pending rent
- Deposits and refunds
- Rent history and ledgers
- Statements and reports
Related KirayaBook workflows
Continue exploring connected rental workflows.
Rent ledger for tenant payment history
Learn how KirayaBook helps landlords maintain rent ledgers with charges, payments, partial payments, deposits, refunds, balances and tenant statements.
Plan rent follow-up from accurate pending dues
KirayaBook helps landlords identify pending rent, review tenant balances and manage rent follow-up from accurate rental records.
Track rent payments, collections and pending balances
Track rent payment records, deposits, refunds, partial payments, pending balances and tenant payment history with KirayaBook.
Manage tenant records, rent history and room assignments
Keep tenant details, room assignments, documents, rent records and tenancy history organised in one tenant management app.
Room rent management app for Indian landlords and room owners
Indian landlords and room owners can manage rooms, tenants, monthly rent and pending payments with KirayaBook. FREE for the first 1 year.
Landlord app for rent, tenants and properties in India
KirayaBook helps Indian landlords manage properties, rooms, tenants, rent, payments, ledgers, expenses and reports from Android. FREE for the first 1 year.
Landlord resources
Practical guides for this workflow
FAQ
Helpful questions about this workflow.
What is a rent management app for landlords?
A rent management app keeps property, room, tenant, monthly rent and payment records connected. In KirayaBook, those entries feed the tenant ledger, pending balance and rental reports so landlords can review the full history in one workflow.
Can I manage rent for multiple properties?
Yes. You can organise rooms, tenants and rent records under their respective properties, which helps keep collection and pending-rent information separate when you manage multiple properties.
Can room owners and PG owners use KirayaBook?
Yes. The property-and-room structure is relevant to room owners and PG owners who assign tenants to individual rooms and track rent, payments, deposits and balances for each tenancy.
Can KirayaBook track monthly rent and partial payments?
Yes. Record the monthly rent charge and add payments as they are received. If a tenant pays part of the amount, the payment remains in the ledger and the pending balance can still be reviewed.
How are deposits handled in the rent history?
Deposits, refunds and adjustments can be recorded alongside rental activity, while the ledger keeps their context distinct from monthly rent charges and payments.
How can a landlord check pending rent?
Review the tenant’s recorded charges and payments to see the remaining balance. KirayaBook also connects pending-rent records with reminder and reporting workflows for follow-up.
Does KirayaBook keep past rent history?
Yes. The ledger provides a chronological history of rent charges, payments, partial payments, deposits, refunds and adjustments connected to the tenancy.
Is KirayaBook free for landlords?
KirayaBook is FREE for the first 1 year, with no subscription fee for the first year. This page does not make claims about pricing after that period.
First-year offer
FREE for the first 1 year
Start managing properties, tenants and rent with KirayaBook — free for the first year.
Android app now available
Start managing rent records from your phone.
Use KirayaBook to keep properties, rooms, tenants, payments, expenses and documents organised wherever rental work happens.
View pending rent quickly
Update records on the move
Keep documents connected
